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Do Property Managers Pay for Repairs & Bills?

October 05, 20235 min read

When renting a property, whether it's an apartment, a house, or a commercial space, a question often lingers in the minds of both landlords and tenants: Who is responsible for paying for repairs and bills? 

This is a critical concern as it directly impacts the financial arrangements between the property owner, property management companies, and the tenants.

We’re addressing the common concern today, do property managers pay for repairs? No, property managers don't pay for repairs & bills. They have the responsibility of overseeing the maintenance and repair of properties. However, they are not personally responsible for covering these expenses. 

Instead, they utilize funds from the budget or reserve account of the commercial property owner to handle these costs.

In this blog post, we'll dive deep into this issue. By the end, you'll have a clearer understanding of the roles and responsibilities of property managers in these matters.

Do Property Managers Pay for Repairs?

Property managers play a pivotal role in maintaining the property's condition and ensuring it remains a safe and habitable place for tenants. However, it's important to distinguish between routine maintenance and major repairs when it comes to footing the bill for repairs.

Routine Maintenance

Property managers often handle routine maintenance tasks like these:

  • Lawn Care

  • Pest control

  • Minor fixes like a leaky faucet, etc.  

The cost of these routine maintenance activities is typically covered by the property owner and included in the property management fees.

Major Repairs

Significant repairs include the following:

  • A broken HVAC system

  • Plumbing issues

  • Structural problems, and more. 

After getting the initial license, property managers do not typically foot the bill directly. Instead, they coordinate these repairs on behalf of the property owner. The expenses for major repairs are usually the property owner's responsibility, who has the financial responsibility for the property's overall upkeep.

Do Property Management Companies Pay Bills?

Property management companies are responsible for managing various aspects of a rental property, including handling bills related to the property's operation. These bills may include utilities, property taxes, insurance premiums, and other operational costs.

Property management companies often set up systems to streamline bill payment processes. They collect the necessary funds from the rental income and ensure that all bills related to the property are paid in a timely manner. 

However, it's important to note that these bills are typically paid from the revenue generated by the property, not from the property management company's own funds.

Major Responsibilities of Property Managers


Property managers play a multifaceted role in maintaining rental properties and ensuring the satisfaction of both landlords and tenants. Their responsibilities encompass a wide range of tasks, from marketing vacant units to screening potential tenants and handling financial matters. Let's delve into some of these responsibilities to understand the vital role property managers play.

Tenant Relations

Effective tenant relations are crucial for a smooth rental experience. Property managers act as intermediaries between landlords and tenants, addressing concerns, managing complaints, and ensuring all parties adhere to lease agreements. They are responsible for handling tenant inquiries, responding to maintenance requests promptly, and conducting regular property inspections.

Lease Management

Property managers oversee the leasing process from start to finish. This includes advertising vacancies, screening potential tenants, and preparing and executing lease agreements. They ensure that all lease terms are clearly defined, including who is responsible for repairs and bills and any penalties for non-compliance.

Financial Management

Property managers are entrusted with financial matters related to the property. They collect rent from tenants, set rental rates in consultation with the property owner, and maintain detailed financial records. In some cases, they may also be responsible for paying property-related bills, such as property taxes, insurance, and utilities, from the rental income.

Property Maintenance

Maintaining the property in good condition is a top priority for property managers. While routine maintenance tasks are often included in property management fees, property managers also coordinate major repairs, as mentioned earlier. They work closely with contractors, ensuring that repairs are completed satisfactorily and cost-effectively.

Legal Compliance

Staying compliant with federal, state, and local laws and regulations, such as squatters' rights is paramount for property managers. They need to be well-versed in landlord-tenant laws, fair housing regulations, and other legal aspects of property management. This knowledge ensures that all actions taken on behalf of the property owner are within legal boundaries.

Marketing and Advertising

Property managers are responsible for marketing and advertising vacant units to attract potential tenants. They use various channels, including online listings, signage, and social media, to reach a broad audience. Effective marketing strategies are essential for minimizing vacancy periods and maximizing rental income.


In unfortunate situations where a tenant breaches the lease agreement, property managers may need to initiate eviction proceedings. This involves adhering to strict legal procedures, including providing notice to the tenant and representing the property owner in court if necessary.


In summary, property managers do not directly pay for major repairs but coordinate them on behalf of the property owner. Routine maintenance costs are typically included in property management fees. Property management companies are responsible for managing bill payments, ensuring that all property-related expenses are covered using the revenue generated by the property.

Understanding these roles and responsibilities is essential for both landlords and tenants to maintain a transparent and efficient rental relationship. Suppose you have specific questions about how repairs and bills are handled for your rental property. In that case, it's advisable to consult your lease agreement and communicate with your property manager or landlord.

We hope this comprehensive overview has provided you with valuable insights into the world of property management and the intricacies of who bears the responsibility for repairs and bills in rental properties. If you have any more questions or need further assistance, please do not hesitate to reach out.

Feel free to reach out to us - if you have more questions or need assistance with your property management concerns. We're here to help you navigate the complexities of the rental market.

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